Review journal entries and the accounting period¶
Bring sales, purchases, bank movements, stock and payroll together for the accountant period review. In Odoo 16 Community the review is manual: there is no screen for lock dates and no booked year-end closing.
Before you start¶
Have the approved chart, journals, fiscal year, analytic dimensions and opening balances. Use the company and period being reviewed, with full accounting access where required.
Step by step¶
1. Review journal and account defaults¶
In Accounting configuration, inspect journal type, currency, default accounts and bank details. Check account type, reconciliation setting and analytic distribution on relevant entries. Review fiscal-year dates with accounting; changing a chart template is not a migration of existing posted accounts.
2. Record or import an approved adjustment¶
Open Journal Entries and create the approved adjustment with journal, date, reference, accounts, debit, credit and analytic allocation. Check balanced totals before posting. For the installed Import Batch File flow, use the configured journal and layout, then inspect draft entries and any Auto Completion result before posting.
3. Reconcile the period¶
Review unposted invoices, open installments, bank reconciliation, withholding bills and stock valuation entries. Reconcile manufacturing, landed costs and payroll entries where used. Compare trial balance, ledger and MIS reports with identical dates and posted-entry criteria. Investigate differences before fiscal assessment or export.
4. Finish the review and control the period¶
Retain reviewed reports, reconciliation evidence and exported files with the period. Odoo 16 Community has no screen for lock dates, and the year-end closing is not booked (the result stays in the result accounts). Locking depends on extra configuration (the company lock-date fields, which have no menu, or the OCA module account_lock_date_update) and must be confirmed with your accountant. Without a lock, define by procedure who may post in the reviewed period, and correct later differences through an approved adjustment or reversal, preserving original references.
Expected result¶
A reviewed period with reconciled balances, supporting reports and an explicit correction procedure, without automatic locking of the period.
If something goes wrong¶
An unbalanced adjustment or an unexpected bank/stock amount needs its origin reviewed. Do not renumber or delete posted entries to hide a difference. Odoo does not stop back-dated entries by itself in a reviewed period. OCA accounting menus depend on the full accounting group; missing menus do not necessarily mean missing records.